Restricted Data

What is restricted data?

Many kinds of information require reasonable levels of protection. Inappropriate handling of restricted data could result in legal, ethical, or other constraints. Because of this, restricted information may not be accessed without specific authorization and only selective access may be granted.

Any identifiable data including contact information (name, address, phone, IP address) and bio-demographics about students, employees is assigned restricted data classification. Examples include:

  • Last 4 digits of Social Security Numbers (SSN)

  • Individual student grades, academic transcript, class schedule, date of birth, or advising notes

  • CrimsonCard barcodes for students, staff, and faculty

  • Employee home addresses

  • Faculty/Staff Immunization records

  • Detailed floor plans showing gas, water, and sprinkler shut-offs, as well as the locations of hazardous materials

NOTE: Sharing non-public institutional data (critical, restricted, and university internal data classifications) with any third party (including Generative AI public tools) is a violation of DM-01: Management of Institutional Data and DM-02: Disclosing Institutional Information to Third Parties and can result in sanctions by the university.

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