News from the Committee of Data Stewards

IU Release of Student Information Policy Changes

May 19, 2016

IU is no longer releasing student addresses or phone numbers to the public. A student's street address and phone number are no longer considered public information, or listed as part of the FERPA directory information at IU. Read more »

Data Stewards Approve Google Apps for Education for Restricted Institutional Data

April 27, 2016

After lengthy discussions and development of a list of considerations which must be met, the Committee of Data Stewards has approved the use of data classified as Restricted in Google Apps for Education. Please see the list of considerations to be met in the following document: Read more »

Critical Data Guide Hard Copies Available

March 24, 2016

Certain information requires special care and handling, especially when inappropriate handling of such information could result in: criminal or civil penalties; identity theft or personal financial loss; invasion of privacy; or unauthorized access to the information. In the past, the University Information Policy Office (UIPO) has provided hard-copies of the “Protecting Red Hot Data” (“flippy book“) containing a practical guide to how to appropriately collect, store, transmit and dispose of critical data. UIPO has recently updated and reformatted the flippy book into a new pocket-sized reference guide. The following groups will be sent a copy of the new Critical Data Guide pocket edition: UITS full-time staff (in the CIB, ICTC, and on the regional campuses), all IT Pros, all Data Managers and Data Stewards. If you are not already slated to receive a copy and would like one for yourself or your team, see the following information: Read more »

Third-Party Assessment (3PA) process improvements underway

March 10, 2016

As the demand for third-party assessments continues to grow it is necessary to update the process to strengthen risk analysis and realize efficiencies. The first step is a major modification to the review process and will be supported by a new version of the Data Inventory documentation instrument. A pilot is underway to evaluate expected process benefits. Although process improvements will continue for a while, the new review process should be implemented in Q2 of 2016.

Office 2016 Distribution Approved

February 18, 2016

The Committee of Data Stewards approved the distribution of Office 2016 and One-Drive for University Internal and Public data at the February Committee meeting. They also recommended that UITS develop a training module to educate users on the appropriate uses for Office 365.