Critical Data Guide Hard Copies Available
Certain information requires special care and handling, especially when inappropriate handling of such information could result in: criminal or civil penalties; identity theft or personal financial loss; invasion of privacy; or unauthorized access to the information. In the past, the University Information Policy Office (UIPO) has provided hard-copies of the “Protecting Red Hot Data” (“flippy book“) containing a practical guide to how to appropriately collect, store, transmit and dispose of critical data. UIPO has recently updated and reformatted the flippy book into a new pocket-sized reference guide.
The following groups will be sent a copy of the new Critical Data Guide pocket edition: UITS full-time staff (in the CIB, ICTC, and on the regional campuses), all IT Pros, all Data Managers and Data Stewards. If you are not already slated to receive a copy and would like one for yourself or your team, see the following information:
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Third-Party Assessment (3PA) process improvements underway
As the demand for third-party assessments continues to grow it is necessary to update the process to strengthen risk analysis and realize efficiencies. The first step is a major modification to the review process and will be supported by a new version of the Data Inventory documentation instrument. A pilot is underway to evaluate expected process benefits. Although process improvements will continue for a while, the new review process should be implemented in Q2 of 2016.
Office 2016 Distribution Approved
The Committee of Data Stewards approved the distribution of Office 2016 and One-Drive for University Internal and Public data at the February Committee meeting. They also recommended that UITS develop a training module to educate users on the appropriate uses for Office 365.
Upgrades to Enterprise Information Governance System (EIG)
Attention Data Stewards and Data Managers: The EIG system will be undergoing an upgrade on February 18th. Content changes are frozen until after the upgrade. Changes to Data Manager information will remain frozen for a limited time following the upgrade. Special arrangements can be made for urgent updates by sending email to firstname.lastname@example.org. Examples of some of the changes follow.
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CDS Approves DSI role-based access plan
At the December Committee of Data Stewards meeting UITS staff presented a proposal for how Role-Based Access Controls would be configured and managed within the Decision Support Initiative. The CDS approved the proposed approach as part of their continuing commitment to development of role-based access.