There are four classification levels of institutional data at Indiana University.
Listed from most sensitive to least sensitive:
Inappropriate handling of this data could result in criminal or civil penalties, identity theft, personal financial loss, invasion of privacy, and/or unauthorized access to this type of information by an individual or many individuals.
Because of legal, ethical, or other constraints, this data may not be accessed without specific authorization. Only selective access may be granted.
This data may be accessed by eligible employees and designated appointees of the university for purposes of university business. Access restrictions should be applied accordingly.
Few restrictions are placed on this data, as it is generally releasable to a member of the public upon request. Upon receipt of a request, seek advice from the appropriate data steward. If the request is made in regard to the Indiana open records statute, seek advice from the Office of the VP and General Counsel, as well as the appropriate Data Steward.
The following chart shows examples of how data is classified within each data domain.
This chart is merely a guide, however; if you have specific questions about data classification please contact the appropriate Data Steward. If you would like more complete information on data classification by subject domain, see the Data Classification Matrix.
|Cross-domain identifiers||SSN, passwords||University ID numbers||Username|
|Student||Driver’s license, passport, credit card or banking information, campus access card magstripe||Individual grades, academic transcript, class schedule, date of birth, advising notes||Address, Phone||Student name, Major, Degree|
|Human Resources||I-9 Form data; Payroll direct deposit account number||Employee home address||Employee offer letters, faculty tenure recommendations||Employee name and compensation|
|Health||Patient record||Faculty/Staff Immunization record|
|Facilities||Detailed floor plans showing gas, water, sprinkler shut-offs, hazardous materials||Basic floor plans showing egress routes and shelter areas||Campus map showing buildings, names, addresses, parking, lighted pathways, emergency phones, etc.|