News from the University Data Management Council

MS Online, PHI and BHDA

January 31, 2019

Users working with protected health information (PHI) will be glad to know the University Data Management Council (UDMC) has approved the use of MS Office Online when working with documents stored in Box Health Data Accounts (BHDA). This approval comes after receiving a signed Business Associate Agreement (BAA) from Microsoft and the completion of a HIPAA alignment review. MS Office Online continues to be available for working with other types of documents stored in Box.

Crimson Card Photo

January 23, 2018

Recent discussions with the University Data Management Council (UDMC) and a group of Data Stewards has resulted in the Crimson Card Photo being classified as “Restricted” institutional data. Use of the photo is governed by the DM-01 Policy ( The CrimsonCard Policy (Procedures (Official University Identification Card)(4)) was also updated to add this restriction (

Required update to Acceptable Use Agreement

October 3, 2017

Recently, the University Data Management Council reaffirmed an interest in requiring a periodic re-assent to our acceptable use agreements, and sought approval for a CAS interrupt requiring users to re-assent on a two year basis. This was approved and implementation is expected in the first half of 2018. Read more »

Software and Services Selection Process

October 3, 2017

UITS is collaborating with the Office of Procurement Services to conduct expedited reviews for new software and cloud services requests from units. This Software and Services Selection Process (SSSP), ensures that existing IU software and services are fully leveraged whenever possible, that threats to IU data are minimized, and that the unit understands all resulting costs and risk choices before the desired solution is purchased. For Forms and additional information: Read more »

New Data Stewards and Rotating Members of UDMC

June 6, 2017

Announcement of 3 new Data Stewards and 2 rotating members of University Data Management Council (UDMC). Read more »